Belfast Waterfront and Ulster Halls Board 25 April 2007
From Nigov
Community and Recreation Committee Wednesday, 25th April, 2007
Contents |
MEETING OF BELFAST WATERFRONT AND ULSTER HALLS BOARD
Members present
Councillor Stalford (Chairman); the High Sheriff (Councillor Kirkpatrick); and Councillors Austin, Convery, Ekin, Empey, Lavery, O'Reilly and Rodway.
In attendance
- Mr. T. Husbands (Managing Director)
- Mr. M. Irvine (Operations Manager)
- Mr. S. Glynn (Finance and Administration Manager)
- Mr. J. Heaney (Committee Administrator)
Apology
An apology for inability to attend was reported from Councillor Mhic Giolla Mhín.
Minutes
The minutes of the meeting of 20th March(sic) were taken as read and signed as correct.
Waterfront Hall
Stage Elevators, Suspensions and Control Systems
The Committee Administrator reported that, at its meeting on 26th February, the Board had exercised its delegated authority and had agreed to award the contract for the Waterfront Hall Stage Elevators, Suspensions and Control Systems to the most economically advantageous tender received, that which had been submitted by TrekWerk BV, The Netherlands. However, due to administrative error, the name of the company awarded the tender had been wrongly recorded in the minutes. He explained that, in circumstances where an administrative or typographical error had occurred in the minutes, it was normal procedure to have the minutes varied at the next meeting. However, those minutes had already been signed off by the Board at its meeting on 28th March. He pointed out that, whilst this error had no bearing on the award of the tender, the Board was required to confirm its decision of 28th February that the contract for the installation of stage elevators, suspensions and associated control systems be awarded to TrekWerk BV, Nijverheidslaan 3, 1382 Le Weesp, The Netherlands and he recommended accordingly.
The Board adopted the recommendation.
Quarterly Complaints Report
The Board considered the contents of a report (This should be requested under Freedom of Information) , which had been prepared by the Managing Director, in relation to the number of complaints which had been received by the Council in respect of the Belfast Waterfront and Ulster Halls for the period from 1st January till 31st March, 2007. In accordance with the Council's Corporate Complaints Procedure, any complaint received within this period had been resolved and appropriate action identified to ensure that avoidable problems did not recur.
The Board noted the information which had been provided.
THE BOARD CONSIDERED THE UNDERNOTED ITEM IN PURSUANCE OF THE POWERS DELEGATED TO IT BY THE COUNCIL AT ITS MEETING ON 3rd JULY, 1995
Progress Report
The Managing Director submitted for the attention of the Board a progress report in relation to the operation of the Belfast Waterfront and Ulster Halls. He provided information in relation to the management of the venues and the staging and outcome of events thereat under the headings of operations, events promotion and conference business sales, arts and entertainments events, sponsorship update and public relations.
Several Members expressed the view, since responsibility for the management and operations of the Belfast Waterfront and Ulster Halls would be transferring to the Development Department, that this would be an opportune time to review its positioning within that Department in relation to its overall strategic aims and objectives. In response, the Managing Director undertook to provide a report in this regard to the next meeting of the Board.
The Board noted the information which had been provided and agreed also that the Director of Development be invited to attend the next scheduled meeting of the Board, which would be held prior to the Development Committee assuming responsibility for the management and operation of the Halls.
Chairman
