Development (Arts) Sub-Committee 29 November 2004
From Nigov
E3744
Monday, 29th November, 2004
Contents |
MEETING OF DEVELOPMENT (ARTS) SUB-COMMITTEE
Members present: Councillor Hartley (Chairman); and Councillors Adamson, Crowe, Lavery, Maginness, McCarthy and Toan.
In attendance: Ms. S. McCay, Head of Economic Initiatives; Mrs. C. O’Toole, Arts Development Officer; Ms. D. Robb, Arts Development Officer; Ms. L. Holmes, Cultural Communications Officer; and Mr. N. Malcolm, Committee Administrator.
Apology
An apology for inability to attend was reported from Councillor Kennedy.
Minutes
The minutes of the meetings of 26th October and 3rd November, which had been printed and circulated, were taken as read and signed as correct.
Future Funding of Business Plans
The Head of Economic Initiatives reminded the Sub-Committee that, at its meeting on 3rd November, it had agreed to provide a sum not exceeding £2,500 in respect of the preparation of a Business Plan in connection with the provision of a Children’s and Young People’s Cultural Arts Hub in the Cathedral Quarter. The Sub Committee had agreed further that, since this had been the first occasion on which it had provided financial assistance towards a Business Plan in support of physical infrastructure and, as it was likely a number of other organisations would submit similar requests, it would be necessary for guidelines regarding such requests to be established.
She reminded the Members that the extensive Funding Review, which had been conducted during the past year, had resulted in the new Multi-Annual Funding Scheme, a revision of Annual Funding, which would absorb the Project Grant Scheme, and a new Rolling Programme to Support Innovation in Culture and Arts. She explained that the Rolling Programme to Support Innovation in Culture and Arts would enable the Council to fund one-off opportunities and small-scale explorative or feasibility studies to enable groups to avail of opportunities which arose during the year. She therefore recommended that requests for assistance in connection with the preparation of Business Plans be funded through the Multi Annual and Annual Funding Schemes or the Rolling Programme, as appropriate.
The Sub-Committee noted the comments of the Head of Economic Initiatives and adopted the recommendation.
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Rolling Programme to Support Innovation in Culture and Arts
The Sub-Committee considered a report in respect of the Rolling Programme to Support Innovation in Culture and the Arts. A copy of the report, with the exception of Appendix A referred to therein, is set out hereunder:
“Purpose of Report
To recommend options for implementation of the Rolling Programme to Support Innovation in Culture and Arts, for the 2005/2006 financial year.
Background
Through the Culture and Arts Plan, the Council has committed to ‘Identifying programmes that promote innovation in arts and heritage provision’. At the Development (Arts) Sub-Committee of 6th August, 2003 Members agreed to support the development of a Rolling Programme to Support Innovation in Culture and Arts as part of the new funding system.
Consultation
A large amount of consultation and feedback has taken place with regard to review of the funding process including criteria, conditions, and application procedures. Specific funding review consultation was undertaken from November 2003 to February 2004. This included 9 sectoral grouping consultation meetings. The formal feedback in relation to this consultation was reported to the Development (Arts) Sub-Committee on 7th April, 2004.
Concern was expressed through the consultation that voluntary arts groups would be disadvantaged by the removal of the Project Grant Scheme: since they will be competing with professional groups for annual funding, they will need to plan an outline of their programme at least a year in advance, and the administrative burden of the Annual Funding application form was felt to be heavy.
However, encouraging and facilitating more arts organisations to move towards Annual Funding will strengthen the sustainability of their annual programmes, and will allow the capacity of the organisations to develop. There are also a number of organisations who regularly submit strong and successful proposals to the Project Grant Scheme, and who have not yet been able to move onto Annual Funding status due to the high level of competition for available funds.
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Following consultation, and as outlined in Development (Arts) Sub-Committee of 20th September, 2004 there are several initiatives that have now been put in place in order to assist with arts and heritage organisations who wish to apply to Annual Funding for Culture and Arts for the next financial year:
- organisations have been encouraged to attend one of 60 appointments at one-to-one funding information sessions; further appointments available on request - application form procedure has been simplified - criteria have been simplified - budget for Annual Funding has been increased to allow more organisations to be streamlined to this Scheme
Outline of the proposed Rolling Programme
The purpose of the Rolling Programme to Support Innovation in Culture and Arts is to assist arts or heritage organisations to avail of opportunities which arise during the year, including those that present themselves after the closing date of Annual Funding or Multi-Annual Funding applications.
Previously, the only means of funding such projects has been through the two Project Grant Scheme deadlines, to which Annual Funding clients could not apply. This has inhibited innovation in the sector, and prevented annually-funded organisations from taking up opportunities which could have enhanced their programme or their organisation, and which could have benefited Belfast’s profile and its citizens.
The grants awarded through the Rolling Programme scheme will range from £250 - £3,000. Applications will be received throughout the year, and organisations may apply more than once within one financial year.
It must be stressed that this scheme will not fund projects which:
- are not considered innovative
- could have been applied for under the Annual Funding scheme, or the Enhancements to Programme scheme (both deadlines 17th December, 2004)
- would more appropriately be funded under the ‘Belfast – Capital Celebrations’ programme
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What the Rolling Programme will fund
Original activities proposed for funding under this Programme:
In the consultation outlined above, the Rolling Programme to Support Innovation was proposed to cover the following areas:
- small-scale explorative or feasibility studies to develop creative (arts or heritage based) ideas - networking events with other arts and heritage organisations and with communities – focusing on building strong strategic partnerships - discussions and events focusing on the development of cultural quarters - limited travel costs to enable organisations to profile Belfast’s cultural activity nationally and internationally - one-off opportunities to bring outstanding cultural activity to Belfast - bursaries to enable arts and heritage organisations to develop staff expertise - developing links with business and other private sector interests
New activities proposed for funding under this Programme:
It is now felt that the following areas may be more appropriate to prioritise for funding through the Rolling Programme:
- One-off opportunities to bring outstanding cultural product to Belfast - one-off opportunities to mark or celebrate, through arts or heritage projects, culturally significant events - assisting organisations to develop national and international partnerships, and to profile Belfast’s cultural product nationally and internationally - bursaries to enable arts and heritage organisations to develop their organisation and / or staff - small-scale explorative or feasibility studies to assist in the development of innovative and creative arts or heritage-based projects
Rationale for change of proposed activities for funding under this Programme:
The activities outlined above are still closely linked to the priorities of the Capital City Agenda, and the Culture and Arts Plan, but have been modified slightly due to the following:
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- It was felt worthwhile to facilitate artistic or cultural celebrations of culturally significant events under the Rolling Programme - Other agencies such as Arts and Business are working to develop arts organisations’ links to the private sector, and we intend to develop this in partnership with them; therefore, this was not felt to be a priority under the Rolling Programme - Belfast is being profiled nationally and internationally through various sections of the Council, and significantly through the creative industries and Friends of Belfast. It was felt more appropriate to prioritise the development of national and international partnerships, which has a wider potential impact for Belfast - Discussions and events focusing on the development of cultural quarters is an activity which the Culture and Arts Unit already initiate, by supporting discussions and events about and within the quarters, through the arts sector and with other partners. It is, therefore, not felt to be a priority under the Rolling Programme
Criteria and Conditions
Essential criteria and conditions of grants are almost identical to those of Annual Funding for Culture and Arts, and can be found in Appendix A.
The Rolling Programme will be open to arts and heritage organisations, and will be administered through an application form using the same funding criteria as Annual and Multi-Annual Funding for Culture and Arts. These follow below.
1. LEADERSHIP
Investment benefits
- evidence of need or demand for the activity - value for money - leverage of other funding - need for the organisation to be funded on an annual basis
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2. CELEBRATION
Ambition and impact of arts / heritage activity
- strength and quality of activity - innovation and creativity of activity - enhancing the cultural experience of those living, working, and visiting Belfast - demonstration of the organisation’s track record in arts / heritage activity
3. GOOD RELATIONS
Extending and enriching participation in arts / heritage activity
- widening access to cultural activities - developing audiences for arts / heritage activities - supporting Good Relations and celebrating cultural diversity - a track record of demonstrating respect, tolerance and / or undertaking activities which are neither threatening or offensive - engaging with communities and marginalised groups
4. ECONOMIC REGENERATION
Enhancing the cultural infrastructure and placing culture and arts at the centre of regeneration
- sustainability of arts / heritage activity - enhancing the cultural infrastructure of Belfast - enhancing the economic infrastructure of Belfast - enhancing the use of public spaces - skills development
5. MANAGEMENT
Planning and Processes
- effective management and governance - appropriate policies - effective strategic planning - effective marketing plans - sound financial management - effective monitoring and evaluation - staff development processes
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Application form
The application form will be kept reasonably brief, with questions on the organisation and budget for the proposal. Applicants will have to provide summaries on the following:
- brief description of proposal - description of what the organisation wants to achieve with the proposal, how this fits with their current work and future developments, and why the proposal is important to their organisation - details of why their organisation could not have applied for this proposal through other Belfast City Council Culture and Arts funding schemes - an outline in no more than 500 words, of how their proposal meets the criteria for Belfast City Council’s Annual Funding for Culture and Arts
Assessment of Rolling Programme Proposals
It is expected that the Rolling Programme will attract many applications. It is suggested that the Development (Arts) Sub Committee is presented on a monthly basis with assessments of the proposals and a list of recommendations. This would require a period of at least 12 weeks from submission to the award of funding.
It should be noted that there may be further delays due to public holidays, or if there is a high volume of applications, or if Members have any specific queries on applications
Environmental Implications
None
Equality Considerations
None at present.
Capital City Strategy Reference
‘Believing we’re worth it’ To create programmes to support cultural excellence.
Culture and Arts Plan Reference
‘Celebration’ To recognise and support excellence in cultural programming.
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Budget
An in principle maximum budget of £25,000 has been set aside for the Rolling Programme to Support Innovation in Culture and Arts for the 2005 / 2006 financial year.
Recommendation
It is recommended that Members:
1. approve the process outlined above, for administration of the Rolling Programme to support innovation in Culture and Arts in the 2005 / 2006 financial year
2. approve an in principle budget of £25,000 for the Rolling Programme to support innovation in Culture and Arts in the 2005 / 2006 financial year
Decision Required
To approve the foregoing recommendations.”
After discussion, the Sub-Committee adopted the recommendations contained within the report.
Programmes for Children and Young People
The Sub-Committee considered the undernoted report regarding the Council's involvement in programmes for Children and Young People:
“Purpose of Report
To update Members on programmes for Children and Young people currently involving Council and to seek Members views on development of further programmes.
Range of Programmes
Members will be aware that in the Culture and Arts Plan under Economy (objective D) we proposed to ‘Promote learning in the cultural and community sectors and among young people’. The aim was to develop a youth programme by 2004 and to deliver the first arts for youth initiative by April 2005. To support this area of work an application was submitted under Peace II which has subsequently been launched under the title IMPACT and the two year programme will be delivered up to spring 2006.
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• Impact
As Members will be aware Belfast City Council was successful in gaining £194,000 through Peace II application in May 2004. Belfast City Council is the lead partner in a consortium of seven Belfast leading arts organisations delivering the IMPACT (creative pathways to employment) initiative which will give up to 270 (135 per year) young people aged 12-25 living in areas of social need in Belfast the opportunity to enrol in a choice of seven free creative courses each year and engage in a development plan exploring opportunities for future employment. It will include young people living in areas of deprivation, from minority ethnic communities and young people with disabilities.
IMPACT was launched in August 2004 at the Belfast City Hall and the initiative has been warmly welcomed among young people, community groups, arts organisations and youth workers. The consortium is in the process of an intensive recruitment drive which has included information sessions in Shankill, North, South, and East & West Belfast. The recruitment has had good media coverage and has the support of the area partnership boards.
Two of the seven arts organisations programmes have been successfully completed their programme for the first year of the project, two are underway and the other three arts organisations are currently recruiting participants and will deliver their first year programmes by June 2005.
The consortium is now preparing to develop both the Youth Forum and the Careers Day elements of the programme. The Youth Forum will be initiated shortly and is intended to give guidance, feedback and ideas for future programming and will help shape the careers day.
• Provision of services for Children and Young people
The Council Working group on Provision of Services for Children and Young people had been allocated £100,000 of Council funds to support youth orientated projects with long term effects for the period 2004/05.
£5,000 has been awarded to Culture and Arts to fund a website associated with the IMPACT initiative.
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In January 2005 a website will be establish for IMPACT which will:
• provide a forum for debate for course participants • keep course participants up to date with relevant events and opportunities • provide helpful materials such as guidelines to gaining work experience, producing portfolios and curriculum vitae and attending interviews; as well as signposting course participants to other relevant sources of cultural / creative industries information • be a source of information/input for the Youth forum
• Creative Youth Partnership
The Creative Youth Partnerships (CYP) are 3-year schemes that will create, develop and sustain arts programmes, activities and initiatives for children and young people aged 3-25 years. It is established within the context of Unlocking Creativity and funded by the Department of Culture Arts and Leisure. The Belfast partnership is supported through the Belfast Education and Library Board and the Arts Council of Northern Ireland. An Officer of the Culture and Arts Unit is represented on the Belfast Action Zone support Group.
The CYP subsidises and develops opportunities for creativity within the formal education environment, community and voluntary sectors and other areas of the public sector relating to children and young people. There are three individual programmes:
• Individual Artists Programme. Artists work with schools and groups to develop short-term, tailor-made programmes. • Touring Programme. Arts organisations provide short term programmes including performances, workshops and exhibitions, that tour for the benefit of wider audiences of children and young people. • Action Zone Programme. Designed to focus on building longer-term, community arts partnerships.
There have been two trances of funding for 2004/05 and 12 Schools and community groups have been awarded a total £54,000 for a variety of projects.
• Art Competition
A proposal has been made that we co-ordinate a competition for young artists that would be promoted and developed through schools.
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Outside Northern Ireland where education is a local authority responsibility there are opportunities for integrating competitions of this type in the services provided by Council. We are aware that schools are inundated with opportunities for school children to participate in art competitions focusing on a variety of topics and issues and that there is a resource issue in relation to teaching capacity and opportunities to integrate these competitions into the school day.
The Titanic – Made in Belfast Festival works with interested schools to deliver a children art event to accompany the Festival in City Hall. It should be noted that after initial work through Belfast Education and Library Board 4-5 schools in the BELB area take part each year.
The Belfast Education and Library Board are currently engaged in their annual Christmas Card Design Competition which is managed by BELB’s Creative Advisor.
Further investigation would be required to ensure that the topics for the arts competition could be fully integrated into the school curriculum and could be delivered as a useful addition to ongoing curriculum development. The competition could be promoted through schools through the development of resource packs for use by teachers as well as advertisements. Development of appropriate supporting material would be required if the competition is to address the longer-term objectives of the culture and arts plan; specifically - promoting creative expression and increasing opportunities for participation among young people.
A judging panel would need to be convened to shortlist entrants perhaps with celebrity judge/s to award the final prize. Members would need to consider whether the competition should be restricted to specific age groups or should be open to children of all school ages. Banded age groups may be necessary for the award of prizes. An exhibition of the short-listed artworks would also be required it is envisaged that the City Hall would be a possible exhibition venue.
The Belfast Education and Library Board is the best placed organisation to co-ordinate and develop art opportunities within schools. Any successful initiative should be developed in close contact with the BELB and it may be felt that the new Creative Youth Partnership and the Belfast Action Zone support Group would be the most appropriate way to take forward such an initiative. It is also anticipated that, unless the competition revolves around a significant focus or issue, that participation from schools may be difficult to secure.
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Environmental Implications
None.
Equality Considerations
None at present.
Capital City Strategy Reference
Believing we are worth it.
To promote Belfast’s culture and market the experience the city has to offer.
Culture and Arts Plan Reference
Economy
Promote learning in the cultural and community sectors and among young people.
Resources
A significant budget and staffing resources would be required to deliver the Children’s Art Competition. No financial resources for this have been outlined in the operational budget for 2004/5 presented to Sub-committee in June 2004. The grant obtained through Peace II in May 2004 is strictly allocated to carry out the specific ‘Impact’ project outlined on the first page of this report, and cannot accommodate additional activities.
Members will also be aware that Officers are committed to a large number of initiatives in the remaining 18 months of the Culture and Arts Plan. Consideration may have to be given to limiting other areas of the plan or involvement in preparations for 2006, should running a Children’s art competition be considered a priority in the current year.
Recommendation
It is recommended that Members, note the initiatives outlined above.
It is further requested that Member’s consider the issues in relation to the Children’s Art Competition and decide if they wish to consider further information regarding resources required and possible partnership with BELB and/or CYP.
Decision Required
To approve the foregoing recommendation.”
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The Head of Economic Initiatives drew the Sub-Committee’s attention to various aspects of the report. She referred to the proposed Children's Art Competition and indicated that, as resources for the event had not been included in the Unit's 2004/05 operational budget, it could only be undertaken if a project already contained within the Culture and Arts Plan were not progressed. She pointed out also that staffing resources would be required to be allocated to the Competition at a time when such resources would be fully committed. In addition, as schools within Belfast were already involved in a number of similar competitions, they would likely be reluctant to take part in the event.
During discussion, a Member indicated that there was a number of successful art competitions for school children held throughout Ireland and he believed that it would be beneficial for the Council to organise such an event. Another Member suggested that the competition be advertised in “City Matters”, rather than contacting schools directly.
The Cultural Communications Officer suggested that the Children's Art Competition could be incorporated within a number of projects which would be commencing early in the New Year and, in particular, within those which were being developed with Liverpool in connection with its being designated the Capital of Culture 2008.
After further discussion, the Sub-Committee noted the contents of the report and agreed, in principle, to the holding of a Children's Art Competition and requested that various methods of organising the Competition be examined.
Forum for Local Government and the Arts
The Sub-Committee considered a report regarding the Arts Council of Northern Ireland’s proposals in relation to the Forum for Local Government and the Arts. A copy of the report, with the exception of the appendices referred to therein, is set out hereunder:
“Purpose of Report
To seek a response from Members regarding the Arts Council of Northern Ireland’s proposals in relation to the Forum for Local Government and the Arts.
Background
The Forum for Local Government and the Arts (FLGA) was established nine years ago and has been subject to a review over the past two years. Belfast City Council is represented on the FLGA by the Chair and Deputy Chair of the Development (Arts) Sub Committee; and by an Officer.
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The purpose of the FLGA was to:
- help empower, enable and establish local arts partnerships - act as a conduit between local government and the Arts Council of Northern Ireland - promote networking and collective action - organise an Annual Arts Conference
A Transition Working Group of the FLGA has been undertaking the review. Representation on this Working Group was requested within Belfast City Council’s formal response letter of 8th October, 2003 on the FLGA’s proposals for the Challenge Fund. However, a telephone conversation to the Arts Council on 25th November, 2003 noted that the membership of the Transition Working Group had already been voted in at the FLGA Annual General Meeting. The Transition Working Group, therefore, has not had Belfast City Council representation.
The Transition Working Group has since prepared a report (attached as Appendix A) proposing wider changes to the Forum. Key recommendations from this report were discussed at an extraordinary meeting called on 23rd April, 2004 at the Flowerfield Arts Centre, at which the Arts Development Officer was present.
A report updating Members on this meeting on 23rd April, 2004 and highlighting the proposals of the Forum for Local Government and the Arts (FLGA) was presented to Development (Arts) Sub Committee of 2nd June, 2004. A special report was provided on request to Belfast City Council (attached as Appendix B) to show the action points from the meeting. At the Development (Arts) Sub Committee meeting, Members agreed to note the information about the proposals for the FLGA and await correspondence from ACNI before preparing a response.
Key Recommendations
The key recommendations arising from meetings of the Transition Working Group and the subsequent review are as follows:
- Retain the FLGA as a body but increase visibility of FLGA partnership and improve system of reporting back to Councils.
- Maintain existing membership (made up of three representatives - Councillor / Officer / ‘Arts Activist / Artist’ - from each Council) and ensure commitment of FLGA members.
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- Establish an Executive Committee working group of 12 FLGA members.
- Establish an FLGA Officer to develop and deliver a programme of work. (This proposal echoes Belfast City Council’s written response that the FLGA need to dedicate core staff to the partnership).
- In years 2 and 3 of the proposed new programme and its Officer, the apportionment of 30% of partnership across Councils in Northern Ireland was suggested. This would cover almost one third of annual running costs (including staff time) which are projected to be approximately £45,000. ACNI would fund the first year of the partnership. The annual cost per Council is averaged at £410 excluding Belfast, which has been separately calculated as its Estimated Penny Product is much greater than the other Councils.
- A contribution of £3,227 from Belfast City Council has been proposed which the Transition Working Group consider to be reasonable and in proportion to Belfast City Council Estimated Penny Product as a percentage of the total.
- The proposed partnership would be piloted for three years and after each year, the activities of the FLGA would be evaluated and reviewed.
Indicative work for the new Forum
- development of a cohesive communications strategy including news-sheet and website - sharing district Councils’ experiences of arts-related practice and Best Value Reviews - good practice in cultural plans / planning - developing arts / culture-relevant performance indicators - ‘how to’ equality-proof arts / culture-related activities - develop approaches to benchmarking - identification of training needs across the sector - measuring impacts / benefits of arts / cultural activities - joint marketing of arts projects and facilities - developing arts related links with the education and health and social care sectors - arts / culture as vehicles for / aids to regeneration; peace building; community development
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Members should note that several concerns were raised by those present at the extraordinary meeting called on 23rd April, 2004:
- legal implications of FLGA having a constitution and employing an officer
- location of FLGA officer at NILGA offices yet to be confirmed
- agreement on apportionment of partnership running costs across Councils
- £3,227 from Belfast City Council required to support the recommendations of the FLGA Transition Working Group. This is based on the Council’s Estimated Penny Product as a percentage of the total (of £17.66 million).
Members should note that a unanimous consensus and agreement about the proposals was not reached by all present at the meeting of the FLGA on 23rd April, 2004. However, it was agreed that the proposals may be explored in more depth, and that Councils should be notified officially of how the proposals will affect them.
Correspondence from the Arts Council of Northern Ireland was sent to the Chief Executive of Belfast City Council on 5th October, 2004 (attached as Appendix C). Members should note that a response to the proposed changes was requested by 1st November. However, this is the first opportunity available to present the report to Sub Committee.
Issues arising
There are a number of issues which Members may wish to consider in relation to the proposed changes to the FLGA.
- As the Capital City and the major cultural centre in Northern Ireland, Belfast City Council has key strategic position in relation to the cultural provision for the region. This has not been recognised through the past or proposed arrangements for the Forum for Local Government and the Arts.
- Belfast City Council is a significant supporter and provider of cultural activities and must maintain a direct relationship with the ACNI. This relationship should not primarily be through the conduit of the FLGA.
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- It is unlikely that Belfast City Council will be elected to be represented on the Executive Committee of the FLGA due to the nature of the voting structure. The ability of Belfast to shape the activities of the Forum may, therefore, be limited.
- The contribution based on ‘estimated penny product’ is significantly higher for Belfast than other local authorities.
- Benefits for Belfast for participation in the FLGA are not clear from the proposals put forward. It is not obvious how key issues for Belfast such as Capital Infrastructure for the Arts, development of creative industries, festivals development, integrated strategies for public art can be best developed through this type of forum.
- The report does not detail how the proposed work plan for the Forum would complement or replace the work already undertaken as part of the remit of the Arts Council of Northern Ireland.
- The intention is that the new Forum would be able to apply for funds from the Arts Council under its National Lottery Programmes which may impact on already dwindling funds.
- The report does not outline how the Forum would integrate with the existing networking groups and whether it would merely lead to further fragmentation of the various networking and strategic bodies.
- The plans for the new Forum do not take account of the forthcoming Review of Public Administration which will impact significantly on the structure of any proposed Forum. It may, therefore, be premature to be moving forward with significant and costly developments in this area.
Environmental Implications
None
Equality Considerations
There are no equality considerations.
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Capital City Strategy Reference
‘Transforming Leadership’ To contribute to and influence the development of public policy
Culture and Arts Plan Reference
‘Leadership’ To build effective internal and external partnerships
Budget
None
Recommendations
It is recommended that Belfast City Council does not give its support to the proposals at this time.
It is further recommended that a response to the Arts Council includes Belfast City Council’s concerns as outlined above.
Decision Required
To approve the foregoing recommendations.”
After discussion, the Sub-Committee agreed that the Council should not at this time give its support to the proposals of the Arts Council of Northern Ireland, as outlined in the foregoing report, in relation to the Forum for Local Government and the Arts and agreed further that the response to the Arts Council’s letter dated 5th October should include the Council’s concerns, as outlined also in the report.
Chairman
